Become a Vendor

Vendor space for The 2026 Eagle Winter Market & Holiday Fair is open

To register as a vendor, please fill out the registration form below. Booth space pricing is valid based on specific registration and payment dates. All booth spaces are 12x12 unless otherwise specified.

We will accept one vendor per specific brand/business and payment must be made before participation is guaranteed. You can pay for your booth space at www.alwaysmountaintime.com/paynow. $200 per booth.

Full event details and load-in information will be sent out to all vendors the first week of November.

Thanks for your interest in participating in Radiate Live produced Eagle Winter Market & Holiday Fair taking place on November 14th! We are very excited to have you at our events! Please fill out all details regarding your involvement.
Please email [email protected] with questions or concerns.

FOOD VENDORS:
o All food vendors will be accepted on a first-come, first-served basis based on food categories. We typically accept one type of food vendor per festival and we may need clarification on your menu and will reach out via email.
o All food vendors will need to complete Environmental/Public Health paperwork for the State of CO and County hosting the event. Food vendor paperwork must be completed with the city or with Kara ([email protected]) no later than 2 weeks prior to the event date.

SALES VENDORS:
o All sales vendors will be accepted on a first-come, first-served basis.
o If you are selling your products at the event, you are responsible to fill out city/county vendor paperwork and pay your taxes after the event.
o You are responsible for any vendor fees due to the county/city before and after the event and failure to pay fees or taxes will result in expulsion from future Radiate Live events.
o All sales/tax paperwork must be completed with the city or with Kara ([email protected]) no later than 2 weeks prior to the event date.

SET UP:
Load-in instructions will be sent out BY EVENT. Each event will have different load - in hours and they must be adhered to.

o Bring as many promotional items as you want
o Each vendor/sponsor is allotted a 12x12 space at the event unless you specifically state that you need additional space.
o You must bring your own table, tent or set up, chairs & promotional materials

STAFF:
o Please plan to staff your own booth; there will not be event staff on-site to do so. The more interactive you are at your booth, the better your day will be!

TAXES:
If you are selling your products at the event, you are responsible to fill out city/county vendor paperwork and pay your taxes after the event. You are responsible for any vendor fees due to the county/city before and after the event and failure to pay fees or taxes will result in expulsion from future Radiate Live events.

PAYMENT:
The vendor payment policy for booth space is that it must be paid in full upon signing of the contract, in order to be confirmed for the event and your space reserved.

Payment in the form of a credit card can be paid online at: AlwaysMountainTime.com/paynow

CANCELLATION:
If a vendor cancels their contract for any reason before 60 days prior to the event, they will receive a refund minus a $50 processing fee. If any cancellation is made by your business for any reason less than 60 days prior to an event, there will be no refunds.

If the Event Organizer cancels the event for any reason, including acts of God, they will perform their best due diligence to reschedule the event within a convenient time frame in the 2023 calendar year. If they can find a date that works within reason, they will reschedule your event confirmation. If they cannot, your payment can be used towards 1) the following year's event; 2) an advertising schedule on any AMT Radio Station, or 3) can be refunded if no other solution can be agreed on between both parties.

Vendor Registration

Business Name:

Contact Name:

Phone

Address

Address Line 1

Address Line 2

City

State

Zip Code

Website URL

Logo Upload

Choose File

Select your booth size for Eagle Winter & Holiday Fair

12x12 (Now – Oct 31st) - $200

12x12 (Nov 1st-Day of Event) - $250

Larger than 12x12 – Email [email protected] for pricing

Not Attending

What size is your tent?

Please specify the size of your tent

Will you be selling products at your booth?

Please choose your vendor type

Please describe your plans for your booth space (tent, grill, food truck, etc.)

Please describe your products and/or menu items you will be selling.

Will you need power at your booth?

Please list what type of power & how many plugs are needed.

Any notes for the event production team?

RADIATE LIVE POLICIES:

NOTE: A fire inspector will be at each event before the start and if you don't have proper weights & the CO2 secured, they can eject you from the Festival. Let's work together to make sure this doesn't happen. If you need recommendations on where to rent weights or how to build them, let us know sooner rather than later.

Requirements:
1. A tent up to 20x20 can be weighted down utilizing 40 pound weights on each leg of the tent.
2. Weight must be suspended from the top corner of the tent and secured to each leg.
3. Tents cannot be tethered to a fence, light post, bench, trash receptacle, or any other fixed object. The tent must be self-weighted and shall not rely on outside objects for securement.
4. Carbon Dioxide (CO2) and propane (LPG) cylinders have to be secured. The 20 pound LPG fits perfectly into a plastic milk crate and can be used to secure them. If that is not available, then they can duct tape, chain, ratchet strap, or tie either type cylinder to a table leg to keep it from falling. They can also nest the compressed cylinder bottles together. Nesting requires 3 or more cylinders.
5. Fire Extinguishers - Booths that are cooking food that produce grease-laden vapors are required to have a class K fire extinguisher. The class K fire extinguisher is a special extinguisher that is specific for commercial kitchens. It is not the typical red fire extinguisher that you can buy at Wal-Mart or a hardware store.

I Agree - By agreeing, the participant(s) has read the above information that adheres to the laws of the CSLCB

Radiate Live Release Waiver:

I assume all risks arising at the following Radiate Live Events that I’m participating in: the Eagle Winter Market & Holiday Fair (known as ‘The Event’ henceforth).

I also assume all risk and liability with transportation to and from the site of this activity. I also understand that it is possible that my participation in this activity may involve injury of some type to another participant or myself. I agree to defend, indemnify and hold harmless Radiate Live Events LLC and AlwaysMountainTime LLC and its owners, officers, employees, agents, and representatives for any costs, expenses, damages, or claims brought against The Event and/or Radiate Live or AlwaysMountainTime and/or its owners, officers, employees, agents and representatives by any individuals, estates, or enterprises as a result of any actual or alleged bodily injury, disability, death or property damage sustained or incurred by such as a result of or associated with or in connection with any of my activities, services, or products at ‘The Event’.

I release, acquit, and forever discharge ‘The Event’, Radiate Live and AlwaysMountainTime, its owners, officers, employees, agents, representatives and its affiliates from any and all claims, demands, damages, costs, action, or liability on account of, or in any way growing out of, any and all known and unknown foreseen and unforeseen bodily injuries or death, or damage to property resulting from or by reason of my participation in, or transportation to or from, any activity, work or worksite in any way related to the festival.

I understand that this is a full and final release and waiver of claims of every nature and kind whatsoever, known and unknown, suspected and unsuspected and that I will receive no money from ‘The Event’, Radiate Live, Always Mountain Time, its owners, officers, employees, agents, representatives and its affiliates on any claims or claims resulting from the above-described activity or associated transportation.

This release waiver and assumption of risk shall be binding upon myself, heirs, assigns, personal representatives or executors, next of kin, or any other person or entity who may assert any claim arising from or related to my participation in the program/project.

This release and waiver is specifically intended to apply even where an injury or cause of action arises from the sole negligence of the released parties. Further, I agree to reimburse and indemnify all released parties for any amounts which any insurance carriers, government entities, hospitals, or other persons or organizations may recover from them in reimbursement for any amounts paid to me or on my behalf as a result of the above-described activity or associated transportation, by way of contribution, subrogation, indemnity or otherwise.

I agree - By agreeing, the participant(s) has read the above information and agrees.

Please confirm you'll bring the following:
- Tent & tent weights (at least 40lbs per leg)
- Fire extinguishers - FOOD VENDORS ONLY
- #1 or #2 Recyclable serving items - FOOD VENDORS ONLY
- Table, chairs, table coverings
- Promotional Items
- Extension Cords/Adapters
- Staff for booth space
- Certificate of Insurance (sent to [email protected])

Confirmed

I agree to clean my booth space up to the exact way I found it when setting up. If any trash/debris is left behind, you will not be allowed to participate in future Radiate Live Events.

Please type the name of your AlwaysMountainTime Account Executive